How to Deal With Abusive Customers
Abusive customers are not fun for any business owner or manager to deal with. However, there are some simple steps which can be followed, to keep customers who are mostly reasonable, while bidding farewell to those who are not. Here are three steps you can take to deal with customers who are abusive:
Deal with behaviors, and do so in writing
First, you should realize that the customer may have some legitimate concerns. After the opening salutation, you should address these concerns if you need to. Explain any customer service tools you may need to (comment cards, etc.), so that their frustration will hopefully not reach a boiling point in the future. Next, though, you should explain what behavior was observed on the part of the customer, that the behavior is an unacceptable condition of doing business, and that you propose a solution (see below). Of course, this also means you (or your employees) need to record any incident when it happens in a log. If you have recorded the incident, date, and time, then you have documentation should you need to progress to making a legal case. By putting this information in writing, you have spared the customer the embarrassment of publicly confronting them, but also given them notice that how they are acting is not fine with you. If the customer is also aware of the exact circumstances (which are in writing), then there is no room for any misunderstanding about when the incident might have taken place, what happened, etc.








